Privacy Policy

1. Information We Collect

We collect limited personal information necessary to manage appointments, deliver products, and maintain communication. This may include:

• Name and contact details (email address, phone number)

• Booking details and appointment preferences

• Directory or project submission details (e.g., family names for parish or school directories)

• Payment information (processed securely through Square)

• Order, proof, and gallery data (through Pixieset, PhotoDay, CloudSpot, or Miller’s Professional Imaging)

• Communication history and preferences

• Technical data such as IP address, browser type, and usage analytics

2. How We Collect Information

We collect information in the following ways:

• Directly from you when you fill out a form, schedule a session, or communicate with us

• Through third-party platforms we use to operate our business (Acuity Scheduling, HubSpot, Square, Pixieset, etc.)

• Automatically through cookies or analytics tools that help improve website performance and user experience

3. How We Use Your Information

Your information is used only for purposes directly related to delivering and improving our services, including:

• Managing appointments, sessions, and client communication

• Processing payments and fulfilling orders

• Sending appointment confirmations, reminders, and updates

• Delivering galleries, proofs, and order notifications

• Responding to inquiries and providing customer support

• Creating and distributing community or organizational directories (such as parish or school photo directories) — only with your submitted information

• Sending marketing updates only if you have opted in to receive them

4. SMS/Text Messaging Policy:
Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. Message frequency varies. Any other mentions in this policy exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. If you wish to be removed from receiving future communications, you can opt out by texting STOP. Message & data rates may apply.

5. Data Sharing and Disclosure

We do not sell or rent your personal information.
We only share limited data with trusted partners who help us operate our business and deliver services, including:

• Acuity Scheduling – booking and appointment management

• Square – secure payment processing

• HubSpot – contact forms and client communications

• Sakari – SMS messaging and updates

• Pixieset – client gallery hosting and delivery

• PhotoDay – online galleries and order delivery

• CloudSpot – legacy client galleries (transitioning out)

• Miller’s Professional Imaging – professional photo printing and fulfillment

• Framer / Wix – website hosting and analytics

These providers process data only as necessary to perform their functions and are required to maintain confidentiality and security.

6. Cookies and Tracking Technologies

Our websites may use cookies or similar tracking tools to analyze traffic, remember preferences, and improve performance.
You can control or disable cookies through your browser settings.
Disabling cookies may affect some site functionality.

7. Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.
While no method of transmission over the internet is completely secure, we continuously monitor and update our systems to help ensure the safety of your data.

8. Data Retention and Your Rights

We retain personal data only as long as necessary to provide services or comply with legal obligations.
You have the right to request access, correction, or deletion of your information at any time.

For any privacy-related requests, please contact us at:
privacy@brightminds.photography

9. Children’s Information

We do not knowingly collect personal information directly from children under the age of 13.
Any information related to minors is provided by a parent, guardian, or authorized organization as part of school or community projects.

10. Updates to This Policy

We may occasionally update this Privacy Policy to reflect changes in our operations or legal requirements.
Any updates will be posted on this page with a revised “Last Updated” date.