Terms & Conditions

1. Booking & Deposits

• Silver Packages and Mini Sessions require a $50 non-refundable deposit at the time of booking.

• Gold Packages require a $70 non-refundable deposit.

• The remaining balance is due on or before the day of the appointment.

• We will not begin work on photo or video editing, delivery, or printing until the final balance is paid in full.

• Deposits are non-transferable and non-refundable except in the rare case of a cancellation initiated by Bright Minds Photography.

2. Late Arrivals & No-Shows

• Clients who arrive 10 minutes or more past their scheduled time without prior notice will be considered a no-show.

• No-shows and late arrivals forfeit their session and deposit.

• Clients who reach out before their session to communicate a delay may be rescheduled at Bright Minds’ discretion based on availability.

3. Payment Methods

• Payments are accepted through approved processors such as Square or other secure links provided by Bright Minds Photography.

• Payments must clear before any products, galleries, or downloads are released.

4. Session Rights & Delivery

• We reserve the right to withhold delivery of galleries, videos, or edited content until full payment has been received.

• Turnaround times vary depending on session type, editing requirements, and seasonal volume.

• Clients are responsible for verifying that their contact information is correct at the time of booking.

5. Prints & Digital Files

• Portrait and paid-session clients may purchase prints at lab cost directly through Bright Minds Photography.

• Directory photo participants are not required to purchase prints, though options are available.

• Clients who purchase digital files are granted full personal print rights and may request a Print Release Letter for outside labs.

• Purchased images do not include watermarks.

• Complimentary or school-use images (e.g., provided to band directors or teachers) may include a logo watermark. These files:

  • May be used only for the intended school or organizational purpose, and

  • Must not be altered, cropped, or have the watermark removed.

6. Copyright & Usage Rights

• All images, videos, and creative works remain the exclusive copyright of Bright Minds Photography and Bright Minds Studios, even after purchase.

• Clients receive a personal license to print, share, and display their purchased images for personal use only.

• Bright Minds retains the right to use select images for marketing, portfolio, promotional, or educational purposes unless the client requests otherwise in writing before the session.

Social Media Use

• When posting images on social media, a visible Bright Minds logo or tag must be included.

• Exceptions: clients from portrait or event sessions (such as seniors, headshots, couples, weddings, quinceañeras, or corporate events) and paid parent purchases are not required to include a logo, though credit is appreciated.

• Complimentary photos provided for school staff, directors, or teachers may be watermark-free and can be shared freely for their intended purposes; however, copyright always remains with Bright Minds Photography.

7. Children’s Images & Privacy

Bright Minds Photography understands the importance of child safety and privacy.
Many of our clients are parents with children in schools or daycares, and we take these responsibilities seriously.

• We only post or share images of children that have been approved for release by authorized school or daycare faculty.

• Schools and organizations determine which images may be publicly shared based on the permissions granted by parents or guardians.

• We do not post, tag, or distribute identifiable photos of minors without verified consent from the appropriate party.

• Parents or guardians may contact us at any time to request that an image of their child be removed from any Bright Minds platforms.

8. Child Privacy Commitment (COPPA Compliance)

Bright Minds Photography fully complies with the Children’s Online Privacy Protection Act (COPPA) and related child-privacy regulations.
We do not knowingly collect personal information directly from children under 13.

All permissions for school or daycare photography are verified through faculty or administrative staff who maintain the appropriate parental consent forms.
This ensures every child’s photo is handled with care, safety, and respect for family privacy preferences.

While other photography providers may not follow these standards, Bright Minds Photography holds itself to the highest privacy and compliance standards to protect our clients and their children.

9. Rescheduling & Cancellations

• Clients may request a reschedule by contacting Bright Minds Photography at least 48 hours in advance of their session.

• Rescheduling requests are subject to availability.

• Deposits will not be refunded but may be transferred to a new date one time only, with approval from Bright Minds Photography.

10. Use of Images by Bright Minds

• Bright Minds Photography reserves the right to use select images or video clips for marketing, portfolio, or promotional use unless the client opts out in writing before their session.

• Clients may request privacy for their images at any time by contacting us directly.

11. Liability

• Bright Minds Photography is not responsible for weather, client tardiness, technical issues, or other conditions beyond our control that may impact the session.

• In the event of equipment failure or unforeseen cancellation by Bright Minds Photography, liability is limited to a full refund of any amount paid.

12. Agreement

By booking, paying a deposit, or participating in any session with Bright Minds Photography or Bright Minds Studios, you acknowledge that you have read, understood, and agree to these Terms & Conditions.

For any questions or privacy-related requests, please contact:

contact@brightminds.photography